The MC366 Nevada form is a crucial document for all carriers licensed as Nevada-based International Fuel Tax Agreement (IFTA) carriers. This form serves as the IFTA tax return, requiring detailed reporting of fuel usage and miles traveled across jurisdictions. Completing this form accurately ensures compliance with state regulations and avoids potential penalties.
To fill out the MC366 form, click the button below.
DEPARTMENT OF MOTOR VEHICLES
NEVADA IFTA TAX RETURN
FORM MC366
MAKE CHECK PAYABLE (IF APPLICABLE) TO DMV AND SUBMIT WITH TAX RETURN & FORM 366 SCHEDULE 1
MAIL TO: MOTOR CARRIER DIVISION, FUEL USER TEAM, 555 WRIGHT WAY, CARSON CITY, NV 89711
NV MOTOR CARRIER #
TAX PERIOD
IFTA LICENSE NUMBER
CHECK THIS BOX IF THIS IS AN AMENDED RETURN
CHECK THIS BOX IF CHANGING ADDRESS
CHECK THIS BOX IF YOU HAVE DISCONTINUED OPERATIONS IN NEVADA
AND ATTACH A CREDENTIAL RETURN RECEIPT (MC021) TO CLOSE YOUR ACCOUNT
NAME AND MAILING ADDRESS:
LOCATION ADDRESS:
READ INSTRUCTIONS ON THE REVERSE SIDE, COMPLETE AND ATTACH NEVADA FORM 366 SCHEDULE 1
RETURNS MUST BE FILED EVERY TAX PERIOD EVEN IF THERE IS NO TAX DUE
THIS RETURN IS DUE ON OR BEFORE THE LAST DAY OF THE MONTH FOLLOWING THE TAX PERIOD INDICATED ABOVE
( A )
( B )
( C )
( D )
IFTA USER (CHECK
Total Miles Traveled in All IFTA
Total Gallons Used in All IFTA
Average Miles Per Gallon (MPG)
EACH FUEL TYPE USED
Jurisdictions (from Schedule 1
Jurisdictions (From Schedule 1
(Column B ÷ Column C) Carry to 2
THIS QUARTER)
Column D)
Column G)
Decimal Places
1
Diesel
2
Gasoline
3
Gasohol
4
Propane
5
Natural Gas
6
Kerosene
FUEL TAX COMPUTATION *Enter Data On Schedule 1*
7 Tax due or credit (see reverse side)
7
$
8 Penalty (see reverse side)
8
9 Interest (see reverse side)
9
10 Total tax due or credit, penalty and interest (total of lines 7, 8 and 9)
10
11 Previous balance due or credit calculated through
11
12 BALANCE DUE OR CREDIT CLAIMED. If balance due, pay in full with return.
12
REFUND REQUESTED (If not checked, any overpayment will be applied to next return).
Note: Refunds under $5.00 will not be processed.
Under Penalties of perjury, I declare that, as taxpayer or preparer, I have examined this return, including any accompanying schedules and statements, and to the best of my knowledge and belief, it is correct and complete.
Authorized Signature
Printed Name / Title
Signature of Preparer Other than Taxpayer
City, State, Zip Code
Telephone Number
Date
FOR OFFICE USE ONLY
RECEIVED DATE
POSTMARK DATE
CHK AMT / NUMBER $
#
DEPOSITOR INTIALS
DATE POSTED / INITIALS
CARRIER NUMBER
ADDITIONAL COMMENTS
MC366 12/2012
WHITE - DMV COPY
CANARY -
CUSTOMER COPY
FORM MC366 INSTRUCTIONS
For assistance please call (775) 684-4711 option #2 then option #1, FAX (775) 684-4619 or visit our website at
www.dmvnv.com/mcforms.htm
WHO MUST FILE: All carriers licensed as Nevada based IFTA carriers.
WHEN AND WHERE TO FILE: This return, properly signed and accompanied by a check or money order made payable to the Nevada Dept. of Motor Vehicles, if applicable, will be considered timely filed if postmarked and paid in full on or before the last day of the month following the quarter covered by the return. A return is required for each quarter even if no miles were traveled. Please submit a brief explanation for any quarter where no miles were traveled. If you have any questions, contact the Fuel User Team at (775) 684-4711 ext. 2 or FAX (775)684-4619.
VERIFICATION AND AUDIT: The records required to substantiate this return must be retained and be available for at least four years from the due date of the return or the date filed, whichever is later.
LINES 1 THROUGH 6, IFTA CARRIERS: In Column (A) indicate the types of fuel used. In Column (B) indicate the total miles (in whole numbers) traveled in Nevada and all jurisdictions for each fuel type. In Column (C) indicate the total fuel (in whole numbers) purchased at pump or fuel pumped from bulk tank in Nevada and all jurisdictions. Divide Column (B) by Column (C) to compute the average miles per gallon (MPG) and enter MPG in Column (D). Note: This calculation must be carried to three decimal places and then rounded back to two decimal places. For example, 5.255 should be shown as 5.26, and 5.254 should be shown as 5.25.
Form 366 Schedule 1 must be completed. Use additional sheets if necessary.
LINE 7. Take the TOTAL from Column I on Form 366 Schedule 1 and enter the total amount. If a credit, enclose in parenthesis ().
LINE 8. If this return is filed late, enter $50.00 and 10 percent of the amount owed.
LINE 9. Enter the Total from column J on schedule 1.
LINE 10. Total lines 7, 8 and 9.
LINE 11. A balance due or credit resulting from a partial payment, mathematical or clerical error, penalty, or interest relating to prior returns will be entered in this space by the Department.
LINE 12. If the amount on line 12 is a balance due, attach a check made payable to the Dept of Motor Vehicles. If the amount on line 12 is a credit balance, you may check the "REFUND REQUESTED" box, and a refund will be issued to you. If the box is not checked, the credit will be applied to your next return.
SIGNATURES: The owner, partner, or corporate officer must sign this return. If the taxpayer authorizes another person to sign this return, there must be a current notarized power of attorney on file annually. Any person who is paid for preparing a taxpayer's return must also sign the return as preparer.
MC366I Form MC366 Instructions (12/2012)
SCHEDULE 1 INSTRUCTIONS
Schedule 1 must be completed. Use additional sheets if necessary.
For assistance please call (775) 684-4711 option #2 then option #1, FAX (775) 684-4619 or visit our website at www.dmvnv.com/mcforms.htm.
COLUMN A. Nevada based IFTA carriers complete the line for Nevada and enter any other IFTA jurisdictions they travel in using separate lines for each fuel type. COLUMN B. Enter fuel type code; BD = bio-diesel, DI = diesel, GA = gasoline, GH = gasohol, KR = kerosene, LP = propane, and NG = CNG.
COLUMN C. Enter the tax rate for the fuel type. For Tax Rate table for applicable quarter, and Conversion rates for miles and gallons refer to www.iftach.org. COLUMN D. Enter total miles in whole numbers traveled in each jurisdiction. The total of Column D should match your total for Column B of the MC366
COLUMN E. Enter the taxable miles traveled in whole numbers. Effective January 1 2008, off-highway miles in Nevada must not be claimed on the IFTA return.
A separate refund request (MC45) must be submitted to claim the credit for off-highway mileage in Nevada. This form is located on the DMV- Motor Carrier Website www.dmvnv.com/mcforms.htm. Non Nevada off-road miles for registered vehicles or miles traveled during the valid period of a Fuel / Trip Permit are not entered in this column. Subtract non Nevada off-road or Fuel / Trip-permit miles from total miles in Column E. Records must be maintained to substantiate non Nevada off-road miles and trip-permits for audit purposes. All carriers must submit a copy of fuel / trip permits with tax return.
Note: Only subtract off road or exempt miles after confirming with that jurisdiction that they honor these exemptions. Your tax return will be processed without them, which will change credits due or owed.
COLUMN F. Divide Column E by the MPG on Line 1 thru 6 from Column D on Form MC366 and enter the gallons in whole numbers.
COLUMN G. Enter all tax paid gallons purchased in each state in whole numbers for the quarter and include any tax paid fuel pumped from a bulk tank.
The total of Column G should match your total for Column C of the MC366
Note: Exclude gallons purchased at any stations that do not collect the state tax. All invoices and bulk tank logs to support tax paid gallons must be retained by the fuel user for audit purposes.
COLUMN H. Subtract Column G from Column F; if credit, enclose in parenthesis () (example F – G = H).
COLUMN I. Multiply Column H by the tax rate in Column C; if credit, enclose in parenthesis ().
Note: If you have traveled in jurisdictions that also require surcharges you will also need to compute the surcharges due for those jurisdictions in addition to the tax due. The surcharge information must be listed on a separate line. The surcharge is calculated by taking the gallons listed in the Taxable Gallons Column F and multiplying by the surcharge rate listed in Column C for that state to determine the surcharge due. List this amount on the appropriate line in Column I. Remember, the surcharge is always a tax due, never a tax credit.
COLUMN J. If Column I is greater than zero and the report is being filed late, calculate interest due by multiplying Column I by one percent (1%) times the number of months the report is late. Any portion of a month is charged interest for a full month.
COLUMN K. Add Column I to Column J; if credit, enclose in parenthesis ().
TOTALS: Total Columns D through K down for each fleet type and enter on the corresponding totals line. Add Columns I & J and transfer the totals to Form MC366 line 7 and line 9.
MC366A Schedule 1 Instructions (2/2009)
FORM 366 SCHEDULE 1
TAX COMPUTATION
REFER TO INSTRUCTIONS ON REVERSE SIDE
Nevada Motor Carrier Number:
Account Name:
Tax Period:
Total Miles Traveled
in all IFTA Jurisdictions (MC366 Column B)
Total Gallons Used in all IFTA Jurisdictions (MC366 Column C)
Average Miles Per Gallon (MPG) (Total miles ÷ Total Gallons = MPG)
carry to 2 decimal places
ROUND TO NEAREST WHOLE MILE AND GALLON
A
B
C
D
E
F
G
H
I
J
K
FUEL
IFTA
TYPE
TOTAL MILES
TAXABLE
NET TAXABLE
(BD, DI,
TAX
TAX PAID
TAX DUE
INTEREST
TOTAL DUE
IN IFTA
MILES IN IFTA
GALLONS (E
GALLONS
JURISDICTION
GA, GH,
RATE
÷ MPG)
(F - G)
(H x C)
DUE
(I + J)
LP, NG,
KR)
NEVADA
TOTALS
CANARY - CUSTOMER COPY
Total Page 1
Total Page 2
Total Page 3
Completing the MC366 Nevada form requires careful attention to detail and accurate reporting of fuel usage and miles traveled. The following steps will guide you through the process of filling out the form correctly.
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What is the MC366 Nevada form?
The MC366 form is the Nevada IFTA Tax Return that all carriers licensed as Nevada-based IFTA carriers must complete. It is used to report fuel use and mileage for the International Fuel Tax Agreement (IFTA) and is required to be filed every quarter, even if no miles were traveled during that period.
Who needs to file the MC366 form?
All carriers who are licensed as Nevada-based IFTA carriers must file the MC366 form. This includes any business that operates commercial vehicles and travels in multiple jurisdictions, as it helps in reporting fuel usage and miles traveled across those areas.
When is the MC366 form due?
The MC366 form is due on or before the last day of the month following the end of the tax period. For example, if the tax period ends on March 31, the form must be submitted by April 30. This applies even if no miles were traveled during that quarter.
What happens if I file the MC366 form late?
If the MC366 form is filed late, a penalty of $50.00 plus 10% of the amount owed will be assessed. It is important to file on time to avoid these additional charges. If you anticipate a delay, it may be beneficial to reach out to the Fuel User Team for guidance.
What information do I need to complete the MC366 form?
To complete the MC366 form, you will need to provide details such as your Nevada Motor Carrier number, IFTA license number, total miles traveled, total gallons used for each fuel type, and any applicable tax due or credits. You must also complete Schedule 1, which details the specific fuel types and jurisdictions traveled.
Can I claim a refund on the MC366 form?
Yes, you can request a refund if you have a credit balance on your MC366 form. To do this, you must check the "REFUND REQUESTED" box. However, keep in mind that refunds under $5.00 will not be processed, and any unclaimed overpayment will be applied to your next return.
What records should I keep when filing the MC366 form?
It is essential to keep records that substantiate the information reported on the MC366 form for at least four years. This includes mileage logs, fuel purchase receipts, and any other documents that support your fuel usage and mileage claims. These records may be requested for verification or audit purposes.
What should I do if I discontinue operations in Nevada?
If you discontinue operations in Nevada, you must check the appropriate box on the MC366 form and attach a Credential Return Receipt (MC021) to officially close your account. This step ensures that your records are updated and prevents any future tax liabilities.
How can I get assistance with the MC366 form?
If you need help with the MC366 form, you can contact the Fuel User Team at (775) 684-4711, option #2 then option #1. They can provide guidance on completing the form, filing requirements, and any questions you may have regarding your tax return.
Incorrectly Filling Out Personal Information: Many individuals overlook the importance of providing accurate and complete personal information, such as the name, mailing address, and Nevada Motor Carrier number. Incomplete or incorrect details can lead to processing delays or rejection of the form.
Failing to Check Required Boxes: The form includes several checkboxes for specific situations, such as filing an amended return or changing an address. Neglecting to check these boxes can result in confusion and complications during processing.
Inaccurate Mileage and Fuel Data: Entering incorrect total miles traveled or gallons used is a common error. It's essential to ensure that these figures are accurate and correspond to the data reported on Schedule 1, as discrepancies can lead to penalties.
Not Completing Schedule 1: Schedule 1 is a critical component of the MC366 form. Failing to complete this schedule or providing insufficient detail can hinder the assessment of taxes owed or credits due.
Ignoring Deadline Requirements: Some individuals mistakenly believe they can submit the form after the deadline without consequences. However, returns must be filed by the last day of the month following the tax period to avoid penalties and interest.
Neglecting Signature Requirements: The form must be signed by the taxpayer or an authorized preparer. Omitting a signature can render the return invalid, leading to further complications in processing.
The MC366 Nevada form is essential for carriers operating under the International Fuel Tax Agreement (IFTA) in Nevada. Alongside this form, several other documents are often required to ensure compliance with state regulations. Below is a list of these documents, each playing a vital role in the tax filing process.
Each of these documents serves a specific purpose in the tax filing process, ensuring compliance with Nevada's regulations. Properly managing these forms and records can help carriers avoid penalties and streamline their reporting obligations.